Embassy of India

Poland

The particulars of its organization, functions and duties;

The Embassy of India, Warsaw functions under the supervision of Ambassador. As such it discharges the following functions:

Bilateral and Multilateral Political Relations; Commercial and Economic Relations; Visa and Consular matters; and Culture, Education and Information. The Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business

The powers and duties of its officers and employees

General Administrative powers are derived from Indian Foreign Service Rules, as amended by the Ministry of External Affairs from time to time. Financial powers of the Officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India’s Representative Abroad. Other powers are derived from the Passport Act of India. The officers of the Embassy function under the guidance and supervision of the Ambassador.

The procedure followed in the decision making process, including channels of supervision and accountability

Decisions are taken under the supervision of the Ambassador, as directed by the Ministry of External Affairs from time to time.

The norms set by it for the discharge of its functions

Norms are specified by the Ministry of External Affairs

The Rules, regulations, manuals and records, held by it or under its control or used by its employees for discharging its functions

Indian Foreign Service (Pay, Leave, Compensatory Allowances and Other Conditions of Service) Rules and Annexures; Financial Powers of Government of India’s Representatives abroad Rules, Passport Act; Manual on Office Procedure; Other Central Government Rules and Manuals published by Central Government

A statement of the categories of documents that are held by it or under its control

The Embassy maintains files pertaining to Bilateral and Multilateral, Political and Commercial, Cultural, Education and Information Relations. In addition, it discharges consular and visa functions as laid downby Ministry of External Affairs in the Consular Manual and Visa Manual, respectively.

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof

The Embassy does not consult the public in respect of policy formulation etc. However, public is invited to share their suggestions through emails and accessing the feedback option available on Embassy’s website.

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

Not applicable

A directory of its officers and employees;

Please see Annexure-I

The monthly remuneration received by each of its officers and employees, including the system as provided in its regulations

A statement of monthly remuneration is at Annexure-II

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

The Embassy functions within the budgetary allocation made by the Ministry of External Affairs. Please see Annexure-III.

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes

Not applicable

Particulars of recipients of concessions, permits or authorizations granted by it

Not applicable

Details in respect of the information, available to held by it, reduced in an electronic form

All the requisite information regarding the functioning of the Embassy is available on its website: http://www.indianembassywarsaw.in/. The Embassy also disseminates relevant information to the Polish citizens regarding India, its people and culture in the form of CDs and DVDs, facebook, posts, pamphlets, brochures etc. which are freely made available to the public.

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

The Embassy has a library, however, it is not for public use.

The names, designations and other particulars of the Public Information Officers

Such other information as may be prescribed and thereafter update these publications every year.

The website: http://www.indianembassywarsaw.gov.in/ has relevant information which is updated on a regular basis.

2015

Shri Ajay Bisaria, FAA; Shri AS Takhi, CPIO
2016

Shri AS Takhi, FAA(w.e.f. 6.3.2016); Shri P Sahoo, CPIO
2017-2018

Shri AS Takhi, FAA; Shri Shabu K George, CPIO
2019

Shri VSDL Surendra, FAA (w.e.f. 3.6.2019); Shri Shabu K George, CPIO)
2020

Shri G.R. Meena, FAA; Shri Shabu K George, CPIO
2020-2022

Shri SK Ray, FAA (w.e.f. 7 Oct 2020); Shri Vijay Khanna, CPIO
2022-23
Shri SK Ray, FAA; Shri K Banerjee, CPIO (w.e.f. 16 Aug 2022)

2024
Smt Nagma M Mallick, FAA (w.e.f. 1 March 2024); Shri K Banerjee, CPIO
Shri Mohan Lal, FAA (w.e.f. 6 May 2024); Shri K Banerjee, CPIO